$22.00 -$27.00
DaysJob Overview:
The Human Resources (HR) Coordinator will support day-to-day HR operations acting as a point of contact for applicants, employees, and visitors. The responsibilities will include HR process communication, HR data and reporting, benefits support, payroll support, and assisting with receptionist with duties as needed. This position will work closely with the Residential Division’s HR Team, located in Freeburg, Missouri.
The HR Coordinator supports ongoing employee engagement and development initiatives. This is an excellent opportunity for an early-career HR professional to gain meaningful experience and make a direct impact on employee experience and organizational culture.
Job Duties Include:
HR Support & Communication
- Work collaboratively with Employee Relations to provide cross-site HR support
- Assist with maintenance and distribution of HR communications as well as communication boards
- Answer and direct incoming telephone calls
- Greet and assist visitors, provide them with necessary information and direct them to the correct location or person
- Assist with various employee relations events as needed
- Review and process requests for information for unemployment claims
Payroll
- Support bi-weekly payroll processing by ensuring accurate employee timekeeping records in Paycom and resolving payroll-related issues.
- Assist the Payroll Manager by ensuring accurate timekeeping and smooth operation.
- Support the administration of Attendance related progressive discipline pursuant to company policy
HRIS System and Data & Reporting
- Trains new associates and supervisors in how to use the HRIS system.
- Maintain accurate and up-to-date employee records in HR databases and personnel files.
- Efficiently create and process reports from HRIS databases. Enter data and maintains HRIS records to ensure up to date and accurate information
Onboarding
- Assist Talent Management in coordinating the new employee’s first day.
- Assist new hires in accessing and navigating the Paycom system, ensuring they understand its features and functionalities. Provide guidance and support to ensure they can efficiently use the platform for tasks such as time tracking, benefits enrollment, and personal information updates, etc.
- Input new hire data in database and process new hire files and timecards
HR Administration & Compliance
- Ensure compliance with federal, state, and local employment laws and regulations. Ensure compliance with company policies.
- Verification of employment inquiries. Verification of I-9’s and E- verify.
- Create and maintain personnel, benefit and payroll files for employees per legal requirements
Other
- Other duties and special assignment as assigned
We Offer a Competitive Total Rewards Package!
- Employer-paid medical premiums for employees
- Dental, Vision, 401k, Paid Time Off (PTO), and much more
- Paid holidays
- Dynamic profit-sharing program
- Safety reimbursement
- On the job training
- Professional growth opportunities
- Full benefits
Essential Skills:
An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- A “self-starter” requiring minimal supervision and guidance
- Ability to work hours that support all shifts. This position may require flexibility to adjust hours occasionally to support multiple shifts or special events at different sites.
- Proficiency in HRIS and other HR Related software
- Computer proficiency – Word, Excel, Outlook, PowerPoint and experience using similar computer applications (payroll, timekeeping, applicant tracking)
- Energetic and responsible with the ability to handle multiple projects with varying deadlines and to work collaboratively with others
- Excellent customer service, listening, and relationship-building skills
- Knowledge of current employment practices and regulations required
- Must have a strong attention to detail, the ability to multi-task in a fast-paced environment and be a team player who enjoys helping others
- Professional and confidential in work habits
- Strong organizational, problem-solving and analytical skills
- Strong written and verbal communication skills
- Willingness to occasionally travel to other nearby facilities to provide support
Preferred Education and Experience
- Bi-lingual in Spanish
- Experience in a manufacturing environment
- Experience with Paycom and iSolve is preferred
Education and Skills Required
- Associate’s degree in Business related field preferred. Equivalent work experience and/or HR certifications (PHR, SHRM-CP) will be considered.
- Relevant Human Resources or Office Administrative experience
- Proficient with Microsoft Office software: Excel, Word, Outlook
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.
Safety
Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and toe protection; report potentially unsafe conditions; and use equipment and materials properly during any visits to the production floor.
Travel
Minimal travel is required for professional development or to commute between Quaker campuses
Physical Demands
The demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is primarily an office job and largely a sedentary role with frequent sitting. The position requires the ability to climb stairs, lift files, open filing cabinets, bend or stand as necessary. The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee may also occasionally be required to lift and/or move up to 25 pounds.
Work Environment
Although the employee will primarily be in an office setting, while performing the duties of this job, the employee may need to visit the factory and be exposed to climactic variations, various levels of vibration, and moving mechanical parts. The noise level in the office is usually low, but hearing protection may be advisable or required for prolonged visits to certain parts of the factory.
Other Duties and Responsibilities
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at the discretion of management any time.
Equal Employment Opportunity Statement
Quaker is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Quaker will be based on merit, qualifications, abilities, and Quaker’s needs and resources. Quaker does not discriminate in any employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability, genetic information, military status, or any other category protected by law.